5 Settings you should change in Microsoft Teams

When using Microsoft Teams, you might not realise that you can customise your settings to reflect your preferences. You can customise notifications, theme, device settings and more. Here are my 5 settings you should change in Microsoft Teams.

  1. Do not Disturb priority access

Do not Disturb priority access is a setting you can change to ensure you still receive notifications from people who are a priority when your status is set to Do not disturb.

Typically if your status is set to Do not disturb, all chat messages and Teams notifications are muted so you do not see any distractions. There may be certain people you still want to receive messages from even if you are set to Do not disturb, for example a manager or colleague.

To change this setting, navigate to your settings in Teams under your profile picture, and select Privacy:

When you select Manage Priority Access you can search for your priority access people and add them to the list. You can remove people from this list by click the X next to their name:

Now, when you are on Do Not Disturb, you will still receive calls, chats and Team notifications from these particular people.

2. Read Receipts

Read receipts can be found in you Team Settings under Privacy.

When read receipts are on, a recipient can see when you have read their Teams chat messages and when you have seen theirs. An icon will appear next to your message and turn into a purple eye if the message has been read:

If you turn this feature off in your settings, recipients won’t see if you have read their message and vice versa.

You might want to turn this off if you prefer not to show when you have read someone’s message. I prefer to turn this off because I like to manage when I reply to someone’s question. I may be doing something else or in a meeting, and so I don’t want my colleague to think I am ignoring their query.

3. Notifications

Your notifications in Teams can be cutomised to suit you. Notifications can be turned on or off, and you can choose how to you receive notifications for different updates in Teams.

Notifications can be found in your settings where you can change the appearance and sound of notifications, or even totally customise them:

When I click customised, I can change notifications for replies, likes and team mentions:

To find out more about notifications in Teams, check out my previous blog post: Understanding notifications in Microsoft Teams.

4. Noise Suppression

Noise Suppression is a newer feature of Microsoft Teams which helps reduce background noise when you are in a Teams Meeting. Teams offers three levels of noise suppression which you can change from your Device settings:

Auto (default)  The Teams app decides on the best level of noise suppression based on local noise.

High  Suppresses all background sound that isn’t speech.

Low  Suppresses low levels of persistent background noise, such as a computer fan or air conditioner. Use this setting for playing music.

Off  Noise suppression is disabled. Use this setting for high-fidelity microphones in low noise environments.

Noise suppression can be useful if you have a barking dog or kids in the background or when you return into a busy office environment.

5. Secondary Ringer

In the same location as noise suppression, if you scroll down you will see a Secondary ringer option:

The Secondary Ringer allows inbound calls to ring on a second device. For example if you use a headset, you can choose to have the ring come through the headset as well as the laptop speakers. This is important to ensure you don’t miss any Teams calls that are coming through.

When you open the Secondary Ringer option, just look for your headset name and select it. On the screen below you can see my headset is “Mpow HC” and so I will select that to make sure I can hear a call through my headset as well as my speakers:

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