Microsoft Teams Webinars are a new type of Teams Meeting that provides the tools to schedule your webinar, register attendees, run an interactive presentation, and analyze attendee data for effective follow-up. When scheduling a Teams Webinar, you can create a registration page for your audience to complete which sends them an invitation to the webinar via Outlook.
To create a Teams Webinar, go to your calendar in Microsoft Teams and click on the arrow next to new meeting.
When you select Webinar, a scheduling window will open which enables you to add a title, presenters and create a registration page.
Click on view registration form to begin creating your form. You can upload an image, enter the title, date/time and agenda and even customise the form that registries complete.
Choose add field to add fields such as job title, location, or even add a customised question.
The customised question enables you to add a choice or input question, which is useful if you want to find out some information from your attendees before they join the webinar.
You can choose to make any of the fields a required question, so attendees have to complete it in order to submit the form.
Another interesting feature of the registration form is the ability to add a Speaker Bio.
Once you are happy with your form, you can view it in a browser, so you can see what it will look like to your attendees.
When you are happy, hit save on the top right of the page and remember to copy the registration link. This is the link you will share with attendees so they can register. You can copy the link into an email, on your website or even in a Team Chat or Channel.
When an attendee completes the registration form, they will receive an email with a calendar invite that they can accept or decline. This calendar invite will have a link for them to join the webinar.
After the webinar, you can compare the registrations to those who attended in the meeting details.
The registration page is very simple, and is really designed for organisations who don’t have a registration/lead tool in place already. In the future, the registration page will integrate to Dynamics 365 to follow up on attendees and capture leads.
For more information on Teams Webinars, check out my previous blog What’s the Difference Between Teams Meetings, Live Events and Teams Webinars.